If you want to skip reading this and summarize it all into one point, that point is LESS STRESS and a more enjoyable wedding day. If you aren’t sold on that alone and want to know how they do it, read on.

1. Your Vision Brought Perfectly to Life

You have probably been dreaming of this day since you were a kid. Maybe not to the extreme of Bride Wars, but you truly have worked hard to build a magical day. A day that feels like you, you can’t wait to share with everyone you love. You have the binder, picked the linens and florals, and all the perfect vendors. But in reality, all those pieces of the puzzle are very challenging and stress-inducing to bring together into harmony and flow. That’s where the day-of coordinator comes in. They are experts in puzzle building with the pieces you give them.

2. Vendor Point of Contact

Do you really want to be juggling every vendor on your wedding day? Or delegate to someone who really has no clue what they are doing? Absolutely not! On the big day, vendors will have questions. Your coordinator fields calls, directs deliveries, and ensures everyone is where they need to be, so you don’t have to. Juggling vendors and avoiding mishaps is what they do best, creating an atmosphere of peace for you. Win, win, win.

3. Timeline Management

If this was all they did for you, they would 100% be worth hiring! As photographers and videographers, we have seen the good, bad and the ugly. Self-made timelines have gone wrong SO many times. We have even had to try and fix timelines ourselves just days before the wedding to try and avoid catastrophes. Multi-site weddings especially require a professional to handle the timeline, as there is always more time needed than typically factored in. No matter the location however, a coordinator handling timeline saves both the bridal party AND the vendors from tremendous amounts of headache and challenges. They make sure each part of the day flows smoothly and as stress-free as possible. A crunched or mismanaged timeline = major stress.

4. Crisis Management

If something goes wrong (weather issues, missing boutonnieres, late vendors), your coordinator solves it quickly and discreetly, often before you even notice. They run defense AND offense all day, handling and preventing disasters so that you can go with the flow and focus on having fun and making memories. Even one blip in the day can completely throw you off from enjoyment, so let them take it all off your shoulders. Breathe, check another box for eliminating stress!

5. Guest Guidance

Coordinators help guests know where to go and what to do, answering questions and directing traffic so everyone has a smooth experience. Trust me, you don’t want Aunt Sue walking in and ruining your first look, or cousin Joe drunkenly coming in late as you’re walking down the isle.

6. Ceremony Coordination

They cue the wedding party, manage music and timing, and ensure your ceremony goes off without a hitch — so your walk down the aisle is flawless. Even with practice, it’s nerve-wracking enough to walk down the isle without the added stress worrying about timing and what else could go wrong.

7. Set-Up & Styling

You worked so hard on your vision, you want someone who truly “gets it” who can put it all together. You want the “wow” factor in a good way, rather than “wow, this is a trainwreck” heartbreak. Coordinators make sure décor is placed correctly, tables are set, and every aesthetic detail looks just as you planned.

8. Peace of Mind for You and Your Family

You, your partner, and your families can actually enjoy the day without worrying about logistics or playing host. Have you ever hosted a party? If so, you know how much running around there is. You basically are the one making sure everything runs smoothly, and it ends up flying by without you even getting to talk to anyone or enjoy your hard work. This SHOULD NOT be the case on your wedding day! Let a professional run it all so you can enjoy your hard work and live your dream.

9. Vendor Payments & Tips

They often manage final payments and distribute tips to vendors, so you don’t have to carry envelopes or remember who gets what. Again, less stress and things you have to worry about. All you should have to worry about is having a magical and memorable day!

10. Wrap-Up & Pack-Up Support

After the party ends, they help ensure your gifts, décor, and personal items are packed up and sent to the right place. You get to be on cloud-9 with your new spouse, soaking in the beauty and emotional high of the day, without being dragged back down to juggle logistics.

Can you imagine it? Take all these points and imagine trying to deal with them yourself or delegate to family and friends who aren’t professionals and also would really like to enjoy the day? Or you can bring all these together. Picture your wedding as a magical day, flowing with the ones you love, void of stress and cares. That’s the way it should be. You can’t afford to NOT hire the peace of a day-of coordinator.